Are you a new virtual assistant? Maybe you’re a virtual assistant wannabee? Good! You’re in the right place! I’ve been a virtual assistant for close to 6 years! I’ve tried many-a-tools over the years and I’m going to share my list of most important resources for a new virtual assistant!
Thankfully, there are sooooo many apps out there that are free! I have chosen to pay for a few along the way, but you don’t need to do that getting started.
How do you even begin to figure out what you need?
You’re going to figure out what you need as you go. You’ll start to work on something, you’ll Google it, and you’ll find new potential resources. Maybe that’s even how you found this article!
You’ll figure out what you need, literally based on your needs! If you’re trying to design an image for a Facebook post, you’ll Google something like this: best free image creation apps.
What’s first on the list? Canva. YESSSSSS!!!! I 100% agree! If you haven’t tried Canva, you have to! I used the free version for years. I enjoy the perks of using the paid version, but I promise you’ll be happy with the free version of Canva!
Most important resources for a new virtual assistant
Canva aside, my two favorite resources are Trello and Clockify. Let me tell you about them…
Trello is an amazing free app that you can use to keep track of your projects and your clients. I have this app open all day long and skip around to whatever I’m working on.
It’s broken down into Boards, Lists, and Cards.
A Board would be your client. Inside each board, you have lists. My lists are titled Credentials, Daily to-do, Ongoing tasks, Brainstorming, etc. Then for each list, you can add multiple cards to fill out the list. Within a card, you can add links to anything with a URL, you can add attachments, and you can chat with people who you’ve added to the board.
Trello also has a mobile app (I’m on android but I’m sure iPhones have it as well). It’s very handy to be able to look things up on the go!
A way to track your hours is a must! I used a time clock app on my phone for the first 5+ years of my business!
A couple of years ago, a client suggested I start using Clockify. I looked at it, but I was so used to my time clock app that I couldn’t get into it.
I kept on using the app on my phone until just recently. I was having an issue with the app and my go-to solution when I have a problem with my phone is to uninstall the app and reinstall it.
I don’t recommend doing that!!🤦♀️
When I went to re-install it, the app was gone!! I understand that’s probably why I was having an issue, but, I was still quite disappointed that I lost my favorite app!
I tried several other time tracking apps that day, all on my phone. None of them were worthy!
Queue the solution! Clockify!
What I love about Clockify
What I love about Clockify is that it’s a Chrome extension. So I don’t even have to log into the site to start using it! But don’t worry, if you don’t like extensions, you can use the website.
I spend a lot of time on business activities that aren’t billable. Sometimes at the end of the day, I feel like I haven’t gotten anything done. That can be a very crushing, defeating feeling.
But I have this handy timeclock that I can click on and keep track of EVERYTHING! I set myself up as a client and I now know where my time goes. It might not be billable time, but I’m still being productive and it’s important to see that!
I hope you discovered something new and useful! Let me know what you think! Do you have a free resource that you swear by? I’d love to hear about it!